Your Local Farmers', Producers and Rural Crafts Market Application

Welcome

Key Information 

At Pick’s Organic Farm, we’re proud to run a growing network of high-quality “Your Local” Farmers', Producers' & Rural Crafts Markets – designed to celebrate the best of local food, farming, handmade goods, and sustainable living.

We’re delighted to confirm our first four venues and launch dates:

  • Rufford Abbey – 2nd Sunday of each month, starting Sunday 14th September 2025
  • University of Lincoln – 2nd Wednesday of each month (term time), starting Wednesday 8th October 2025
  • University of Nottingham – 3rd Wednesday of each month (term time), starting Wednesday 15th October 2025
  • University of Leicester - 4th Wednesday of each month (term time), starting Wednesday 22nd October 2025

Our markets aim to:

  • Support independent businesses, growers, and artisans;

  • Offer customers a vibrant, family-friendly experience rooted in authenticity and traceability;

  • Promote a sense of community connection while keeping high standards of safety, quality, and 

We invite you to apply for a trading space at one or more of our carefully curated events. All applications are reviewed to ensure alignment with our values, safety standards, and market mix. We aim to balance food, craft, produce, and community-focused offerings to provide a well-rounded experience for the public.

Pricing


Our base fee for trading at a “Your Local” market is:

Food Stalls

£30 - 35 per standard 3m x 3m pitch (ground space only) depending on the venue.

Non-food stalls

£15 - £20 per standard 3x3m pitch (ground space only) depending on the venue.

Final costs may vary depending on your setup. Additional charges may apply for:

  • Larger pitch sizes

  • Access to electricity (if available - not all venues can offer this)

  • Hire of gazebos or tables (subject to availability)

  • Additional requirements such as water access or specialist positioning

All prices will be confirmed upon application review. Full payment is due prior to the market date and is subject to our terms and conditions.

We aim to keep our very competitive and make the markets farmer, producer and maker-centric, while maintaining high standards and strong footfall. If you’re unsure what size pitch you need, just ask – we’re here to help.

What to Expect as a Trader

  • Professionally managed events with a strong reputation for quality.

  • A supportive team that values collaboration and clear communication.

  • Marketing support across digital platforms and local promotions.

  • A strong emphasis on sustainability, safety, and transparency.

Whether you’re a farmer, food vendor, craftsperson, or community group – we’re excited to hear from you.

Before You Begin

Please take a moment to read our Terms & Conditions of Trading, which outline important information.

Once submitted, our team will be in touch to confirm your application or discuss any queries. We look forward to working with you!

Application Form
Please let us know the address of the business or proprietor
please let us know your logistics email (for organising the market) and an accounts email (for billing) if this is different
please let us know your logistics phone number (for organising the market), and an accounts phone (for billing).  Please also include an emergency contact number for us.
Which markets would you like to stand on?
NB Each market venue has a different pattern for when they are running.  Shown here is the next 3 dates for each market - for full information of when the markets will run check out the traders' calendar. You are applying to stand on the market not specific dates.
What do you sell? (Tick all that apply)
eg linen, wool, tweed
Please list all product types that you intend to sell (if not listed above)
Select everything that applies to your stall or offering.
marketing and promotion
Please upload some pictures of your stall and images of your produce.  These images will visible to everyone who visits the website
Unlimited number of files can be uploaded to this field.
1 GB limit.
Allowed types: gif, jpg, jpeg, png, heic, webp.
Please tell us about your business / produce / history. This should be promotional text that will sell you to the public.  NB This text will be visible to everyone.
Compliance
Will you be selling food at the market(s)?
Will you be using Electricity?
We don't normally offer power - but speak to us if this is integral to your offer
Will you be using LPG / Gas ?
Will your stall include any ride-on equipment, inflatables, interactive displays, demonstrations, or activities that involve physical participation and may carry a risk of injury to the public (e.g. fairground rides, children’s activities, craft workshops, animal handling, etc)?
Which FSA Authority are you registered with?
One file only.
1 GB limit.
Allowed types: gif, jpg, jpeg, png, bmp, eps, tif, pict, psd, txt, rtf, html, odf, pdf, doc, docx, ppt, pptx, xls, xlsx, xml, avi, mov, mp3, mp4, ogg, wav, bz2, dmg, gz, jar, rar, sit, svg, tar, zip.
One file only.
1 GB limit.
Allowed types: gif, jpg, jpeg, png, bmp, eps, tif, pict, psd, txt, rtf, html, odf, pdf, doc, docx, ppt, pptx, xls, xlsx, xml, avi, mov, mp3, mp4, ogg, wav, bz2, dmg, gz, jar, rar, sit, svg, tar, zip.
One file only.
1 GB limit.
Allowed types: gif, jpg, jpeg, png, bmp, eps, tif, pict, psd, txt, rtf, html, odf, pdf, doc, docx, ppt, pptx, xls, xlsx, xml, avi, mov, mp3, mp4, ogg, wav, bz2, dmg, gz, jar, rar, sit, svg, tar, zip.
If you are using any gas appliances you must show that they are tested with a gas safe certificate (inspection must have been carried out within 1 year)
One file only.
1 GB limit.
Allowed types: gif, jpg, jpeg, png, bmp, eps, tif, pict, psd, txt, rtf, html, odf, pdf, doc, docx, ppt, pptx, xls, xlsx, xml, avi, mov, mp3, mp4, ogg, wav, bz2, dmg, gz, jar, rar, sit, svg, tar, zip.
We don't offer electricity to traders for all markets and not without prior agreement - however, if you have agreed that you can use electrical items then you must provide us with a PAT certificate report showing all items to be used
Unlimited number of files can be uploaded to this field.
1 GB limit.
Allowed types: gif, jpg, jpeg, png, bmp, eps, tif, pict, psd, txt, rtf, html, odf, pdf, doc, docx, ppt, pptx, xls, xlsx, xml, avi, mov, mp3, mp4, ogg, wav, bz2, dmg, gz, jar, rar, sit, svg, tar, zip.
Terms and Conditions

1.  Booking Procedure & Confirmation

  • All bookings must be submitted via our official application form and will only be confirmed upon receipt of payment. Verbal bookings are not accepted.

2. Insurance Requirements

  • Traders must provide a valid certificate of Public Liability Insurance (minimum £5 million) at least 7 days prior to the event.

  • Where relevant, proof of Product Liability, Employers’ Liability, Gase Safe for LPG / PAT testing certificates for electrical equipment must also be provided.

3. Product & Trader Eligibility

  • Traders must be producers, growers, crafters, or makers of the goods they sell. Products should ideally be local, ethical, and made or finished in the UK (unless an exception is made by the organisers for reasons of creating a balanced market).

  • We reserve the right to refuse applications that do not align with the ethos of our markets (local, sustainable, artisanal).

4. Arrival, Departure & Vehicle Access

  • To protect everyone involved, vehicle access is strictly controlled. Traders must adhere to designated arrival and departure times. Vehicles will be banned from certain areas of certain sites. We reserve the right to seek compensation for any damage caused to grassed or protected areas. Where such damage is directly attributable to a trader or their representative, the trader shall be liable for all reasonable costs incurred in reinstating the area to its original condition to the satisfaction of the venue.

  • All vehicles must be removed from the market site by a stated time (e.g. 30 mins before opening) and not return until authorised to do so by market staff.

  • Late arrivals may forfeit their stall without right of refund.

5. Stall Presentation & Equipment

  • All stalls must be presented to a professional standard. Signage should be clear, and any homemade or domestic gazebos may be refused entry if deemed unsafe.

  • All gazebos must be secured with weights of at least 12–15kg per leg. Garden gazebos or insufficiently weighted structures may be refused.

  • Food vendors must have hand sanitiser available for customer use.

6. Waste & Rubbish Disposal

  • Traders must remove all rubbish from the site. On-site bins are not to be used for trade waste. A fine or cleaning fee may be applied if waste is left behind.

7. Emergency Contact Requirement

  • We ask all traders to provide a secondary emergency contact who is not present at the event. This is required in the event of injury, illness, or early departure.

8. Health, Fire & Food Safety

  • Traders offering cooked food must have appropriate fire safety equipment (e.g. fire extinguisher, fire blanket) and a first aid kit on-site.

  • All food businesses must comply with the Food Safety Act 1990, Regulation (EC) 852/2004, and be registered with their local authority.

  • If applicable, PAT testing certificates for any electrical appliances must be provided upon request.

9. Payments, Invoicing & Cancellation

  • Payment is due on invoice, no later than 28 days before the event.

  • Cancellations made less than 21 days before the event will not be refunded and full payment will still be required. This includes no-shows.

  • If a trader cancels more than 21 days in advance, any payment made may be carried forward to a future event but no refunds will be given.

  • All bookings are legally binding and traders remain liable for full payment, regardless of attendance.

10. Adverse Weather & Force Majeure

  • If a market is cancelled due to weather or other force majeure (e.g. pandemic, national emergency), fees may be transferred to a future date but are not refundable.

11. Security & Martyn’s Law (Protect Duty) Compliance

  • Traders may be required to take part in event briefings relating to security, suspicious activity, or emergency response procedures.

  • Compliance with the Protect Duty (Martyn’s Law) is mandatory. Traders must follow any site-specific risk and resilience guidance.

12. Behaviour & Conduct

  • Abusive, aggressive, or discriminatory behaviour will not be tolerated. Any trader acting inappropriately will be asked to leave immediately and may be banned from future markets.

13. Right to Refuse Applications or Cancel Bookings

  • We reserve the right to refuse a booking or cancel a trader’s place (with or without refund) in the event of breach of these terms or behaviour that undermines the event.

14. Data Protection & Communication

  • We collect and process your personal data in line with the UK GDPR and Data Protection Act 2018.

  • By applying, you agree to receive communications about your booking and relevant future events. You can unsubscribe at any time by letting us know in writing / email.

Legal & Regulatory Summary

  • Consumer Rights Act 2015

  • Food Safety Act 1990 & EC 852/2004

  • Health & Safety at Work etc. Act 1974

  • Martyn’s Law (Protect Duty)

  • UK GDPR / Data Protection Act 2018

Please use this text box to let us know anything you want about your application, setup, or any needs/requests you have.